Every company, regardless of the sector to which it belongs or its size, must always be in search of maximum efficiency : achieving the planned objectives, but using the least amount of resources.

In this search for efficiency, it is essential to facilitate and enhance collaboration and communication between work teams and departments , organize documentation and centralize information . And the best way to achieve this is through the use of the intranet software.

What is the Internet and how does it work?

Knowing what a company's intranet is provides us with the necessary tools to make the best and most important decision at the management level.

An Intranet is an internal computer network, a private digital platform that centralizes all the information, data, files and systems of the organization, so that they can be managed exclusively by its personnel.

Being an internal network in which information and company resources are shared, it makes it easier for employees to access them, therefore, it facilitates the development of their activities, teamwork and communication , regardless of the circumstances. distance or time.

intranet software is management software that works thanks to the Internet, and can be hosted both on a company server and in the cloud . So the devices (computers, mobile phones and tablets) used in the company are connected to the server or to the cloud.

In this way, the employees or leaders of the organization operate the Intranet through their own user :

• Each worker/manager/coordinator accesses the intranet through a password and a username.
• Each user has different characteristics in their profile or account . Having certain privileges, depending on the role or functions that it fulfills within the organization.
• Each user will have access to information related to their work. Therefore, depending on his position and responsibilities, he will have more or less access to data and files.
• Management positions have access to privileged, confidential and strategic information for the company.

What is a Corporate Intranet for?

That the Corporate Intranet  is one of the best channels for communication is no secret. Through this platform, workers, managers and departments can send and receive relevant information for the organization's operations.

Among the various examples of corporate Intranet is the ability of the Human Resources department to inform each employee of the need to update the address data, sending them, attached to the communication, the form they must complete.

Also, the multidisciplinary team of a project can share documents, information, opinions, even if they are traveling or meeting outside the company.

Characteristics of a good intranet

In order to achieve the connection between the corporation's collaborators and centralize the information, it is important that the Intranet adapts 100% to the company's management processes , always complying with some characteristics:

• Accept unlimited users.
• Include management system for documents and payroll
• Incorporate internal messaging.
• Have management systems for absences, vacations , attendance, etc.
• Include a control of employee schedules.
• Offer the system for the administration of activities and projects.
• Include extranet platform for customer communication.

Advantages of an intranet for companies

All this interconnectivity between employees and departments of an organization brings multiple advantages , both in communication and in the organization of the company.

Security

Due to the segmentation and limited access to information according to the user's profile, implementing an Intranet in the company supposes great security for files and strategic data. In addition, it has security systems and tools so that external agents (competitors and hackers) cannot access said platform.

Productivity

The best intranet software allows the minimum use of economic and human resources to achieve maximum performance. Since each activity can be carried out in less time due to:

• The organization of information, which results in easy search.
• Effective communication.
• The increase in collaboration.

Efficient communication

Communication between all the actors that make up the company becomes faster and more efficient with the Intranet. This is thanks to the internal messaging system with direct and group notifications that it has.

In addition, the worker/manager/coordinator can enter the system from anywhere . So the activities do not stop for the simple fact that the employee is not at the company's headquarters.

Centralization

With the use of the Intranet it is possible to centralize all the information, files and systems in a single platform . This facilitates the organization of the company and reduces the time spent searching for data or files . It can even provide greater information security .

resource savings

It is true that implementing the Intranet requires a certain initial investment. But in the medium term, the use of this private network saves resources :

• Weather.
• Money.
• human effort.

collaboration

The Intranet serves to promote communication and collaborative work, whether between employees, between work teams, between departments, etc. Because it is a fast network , which shortens distances and facilitates the sending of files, as well as their storage.

This platform can even serve as a means for employees/managers/coordinators to spread their own knowledge . For example, through forums or emails.

It must be remembered that a company can only operate when all its components are truly connected. In an organization no one can work in isolation, therefore, any system that promotes communication and collaboration should be seen as an ally , never as an expense.

The Intranet is about this and more, because it is an internal and comprehensive management system that centralizes all the information of your company , that saves you time, money and human effort and that encourages employees to work as a team, which a corporation for its growth.